Processing a Flu Injection Prescription

Submitting a Flu Injection Claim

This section is only applicable if you are administering a privately sourced flu injection.

1. Launch the Flu Injection window using one of the two following methods:

   1. From the Workbench, select RX > PFS > Flu Injection, then search for and select the patient.

   2. From the Patient Folder, select RX > PFS > Flu Injection.

   3. From the Quick Patient window, select Quick Patient & Flu and then select OK.

      If the patient is new to your pharmacy, you can use the Quick Patient feature to streamline the creation of the Patient Folder and processing of the flu injection. For more information, see Creating a New Patient Folder Using Quick Patient.

   The Flu Injection window appears.

2. Enter the following information:

   • Pharmacist dropdown - pharmacist administering the vaccine.

   • Select the appropriate flu injection.

   • Lot - lot number of the vaccine.

   • Expiry - expiry date of the vaccine.

     The Lot and Expiry fields pre-populate based on the same values entered in the Drug Folder Main tab. However, you can manually override them if needed. Changes made to the lot number and expiry date in the Flu Injection window will not write-back to the Drug Folder.

   • Notes - any additional information to record for the flu injection

   • Ready Time

3. Select Submit. The Flu Injection window closes.

   Pharmacy use information, such as date of vaccine, time, route and more can be recorded electronically from a workstation with a signature pad prior to selecting Submit.

   For more information, see Entering Pharmacy Use Information for a Flu Injection Prescription

   Select Submit. The Flu Injection window closes and the prescription processes automatically.

4. On the Patient Profile or Workbench, highlight the incomplete flu injection prescription and select Process.

   Attach the completed flu injection consent form to the Patient Folder > Attachment tab. For more information, see Adding, Removing or Printing Patient Attachments.

In the SIG field, enter the lot number and injection arm in the following format: Lot_SITE. If the route was intranasal, enter BILATERAL after the underscore.

Example: 12345_RIGHT or 12345_bilateral

Re-enter the days supply.

Select Fill. It is expected that PharmaCare will return the message that the drug is not covered.

Immunization Record and Auxiliary Labels

Once a prescription has been processed, a label and immunization record prints.

The immunization record displays the following information:

• Patient name

• Flu vaccine dispensed

• Date the vaccine was provided

• Pharmacist's name

Influenza Immunization Record Sample

1. Lot number (Lot#) and expiry date (EXP) – this populates based on values entered in the Flu Injection window. If left blank, the headers will print so you can enter this information manually.

2. Lot number (Lot#) and expiry date (EXP)

3. PHN barcode – you can scan this barcode to quickly populate the PHN into external websites for documentation purposes. If there is no PHN entered in the Patient Folder, this auxiliary label will be blank.

4. Prescription barcode - for Batch scanning

5. Prescription barcode

This applies to prescriptions processed using the Flu Injection module as well as flu injection prescriptions processed manually outside the module, as long as they are publicly funded.

Thermal Label Auxiliary Labels Sample

Next Steps?

Resources

• Publicly funded vaccines

Submitting a Flu Injection Claim

1. Launch the Flu Injection window using one of the two following methods:

   1. From the Workbench, select RX > PFS > Flu Injection, then search for and select the patient.

   2. From the Patient Folder, select RX > PFS > Flu Injection.

   3. From the Quick Patient window, select Quick Patient & Flu and then select OK.

      If the patient is new to your pharmacy, you can use the Quick Patient feature to streamline the creation of the Patient Folder and processing of the flu injection. For more information, see Creating a New Patient Folder Using Quick Patient.

   The Flu Injection window appears.

2. Enter the following information:

   • Pharmacist dropdown - pharmacist administering the vaccine.

   • Select the appropriate flu injection PIN in the table.

   Injection Administration DIN - DIN of the vaccine being administered.

   • Lot - lot number of the vaccine.

   • Expiry - expiry date of the vaccine.

     The Lot and Expiry fields pre-populate based on the same values entered in the Drug Folder Main tab. However, you can manually override them if needed. Changes made to the lot number and expiry date in the Flu Injection window will not write-back to the Drug Folder.

   • Notes - any additional information to record for the flu injection.

   • Ready Time

3. Select Submit. The Flu Injection window closes and the prescription is automatically processed.

   Pharmacy use information, such as date of vaccine, time, route and more can be recorded electronically from a workstation with a signature pad prior to selecting Submit.

   For more information, see Entering Pharmacy Use Information for a Flu Injection Prescription

Attach the completed flu injection consent form to the Patient Folder > Attachment tab. For more information, see Adding, Removing or Printing Patient Attachments.

Immunization Record and Auxiliary Labels

Once a prescription has been processed, a label and immunization record prints.

The immunization record displays the following information:

• Patient name

• Flu vaccine dispensed

• Date the vaccine was provided

• Pharmacist's name

Influenza Immunization Record Sample

1. Lot number (Lot#) and expiry date (EXP) – this populates based on values entered in the Flu Injection window. If left blank, the headers will print so you can enter this information manually.

2. Lot number (Lot#) and expiry date (EXP)

3. PHN barcode – you can scan this barcode to quickly populate the PHN into external websites for documentation purposes. If there is no PHN entered in the Patient Folder, this auxiliary label will be blank.

4. Prescription barcode - for Batch scanning

5. Prescription barcode

This applies to prescriptions processed using the Flu Injection module as well as flu injection prescriptions processed manually outside the module, as long as they are publicly funded.

Thermal Label Auxiliary Labels Sample

Next Steps?

Resources

• Alberta Blue Cross Pharmacy Benefact 1300

Submitting a Flu Injection Claim

Immunization Record and Auxiliary Labels

Once a prescription has been processed, a label and immunization record prints.

The immunization record displays the following information:

• Patient name

• Flu vaccine dispensed

• Date the vaccine was provided

• Pharmacist's name

Influenza Immunization Record Sample

The following auxiliary labels will print for each Vial label:

1. Lot number (Lot#) and expiry date (EXP) – this populates based on values entered in the Flu Injection window. If left blank, the headers will print so you can enter this information manually.

2. Lot number (Lot#) and expiry date (EXP)

3. PHN barcode – you can scan this barcode to quickly populate the PHN into external websites for documentation purposes. If there is no PHN entered in the Patient Folder, this auxiliary label will be blank.

4. Prescription barcode - for Batch scanning

5. Prescription barcode

This applies to prescriptions processed using the Flu Injection module as well as flu injection prescriptions processed manually outside the module, as long as they are publicly funded.

Thermal Label Auxiliary Labels Sample

These auxiliary labels are configured in the backend and the order or choice of auxiliary labels cannot be changed in the Drug Folder.

1. From either the Workbench or the patient's Profile tab, select Intake to create a new prescription.

2. In the Intake window, enter the following information:

   • Patient = patient receiving the flu injection.

   • Drug = the flu injection DIN.

   • Prescriber = pharmacist administering the flu injection.

   • Qty Auth, Qty and DS = 1.

   • SIG = MEDAP.

   

3. Select Process. The prescription opens in Rx Detail.

4. Verify the cost is $14.

5. Select Fill to adjudicate the prescription.

Immunization Record and Auxiliary Labels

Once a prescription has been processed, a label and immunization record prints.

The immunization record displays the following information:

• Patient name

• Flu vaccine dispensed

• Date the vaccine was provided

• Pharmacist's name

Influenza Immunization Record Sample

If your pharmacy uses Thermal labels, the following auxiliary labels will print for each Vial label:

1. Lot number (Lot#) and expiry date (EXP) – this populates based on values entered in the Flu Injection window. If left blank, the headers will print so you can enter this information manually.

2. Lot number (Lot#) and expiry date (EXP)

3. PHN barcode – you can scan this barcode to quickly populate the PHN into external websites for documentation purposes. If there is no PHN entered in the Patient Folder, this auxiliary label will be blank.

4. Prescription barcode - for Batch scanning

5. Prescription barcode

This applies to prescriptions processed using the Flu Injection module as well as flu injection prescriptions processed manually outside the module, as long as they are publicly funded.

Thermal Label Auxiliary Labels Sample

These auxiliary labels are configured in the backend and the order or choice of auxiliary labels cannot be changed in the Drug Folder or Label Preferences.

Next Steps?

Once the prescription has been processed, it moves to Packaging or Clinical Review depending on your Workflow preferences. If your pharmacy has no queues activated, the prescription is completed and a Hard Copy or Thermal labels print.

The prescription will appear in the Pick Up/Delivery tile if your pharmacy has POS Integration activated.

If you would like to notify the patient's prescriber of their flu injection, you can fax a notification form from Propel Rx. For more information, see Faxing a Flu Injection Notification Form.

Resources

• Influenza Immunization Program

• Drug Plan and Extended Benefits Bulletin No. 943

All flu injection doses should be recorded into the Manitoba Immunization Registry (PHIMS) within 2 business days of administration.

Resources

• COVID-19/Flu/Pneum Vaccine Comparison Chart for Manitoba's Fall Immunization Program 2025/2026

• Manitoba's Influenza and COVID-19 Immunization Program Plan for Health Care Professionals

• Manitoba's Immunization Program - Infosheet for Pharmacists

Submitting a Flu Injection Claim

1. Launch the Flu Injection window using one of the two following methods:

   1. From the Workbench, select RX > PFS > Flu Injection, then search for and select the patient.

   2. From the Patient Folder, select RX > PFS > Flu Injection.

   3. From the Quick Patient window, select Quick Patient & Flu and then select OK.

      If the patient is new to your pharmacy, you can use the Quick Patient feature to streamline the creation of the Patient Folder and processing of the flu injection. For more information, see Creating a New Patient Folder Using Quick Patient.

   The Flu Injection window appears.

2. Enter the following information:

   • Pharmacist dropdown - pharmacist administering the vaccine.

   • Select the appropriate flu injection.

   • Lot - lot number of the vaccine.

   • Expiry - expiry date of the vaccine.

     The Lot and Expiry fields pre-populate based on the same values entered in the Drug Folder Main tab. However, you can manually override them if needed. Changes made to the lot number and expiry date in the Flu Injection window will not write-back to the Drug Folder.

   • Notes - any additional information to record for the flu injection.

   • Ready Time

3. Select Submit. The Flu Injection window closes and the prescription is automatically processed.

   Pharmacy use information, such as date of vaccine, time, route and more can be recorded electronically from a workstation with a signature pad prior to selecting Submit.

   For more information, see Entering Pharmacy Use Information for a Flu Injection Prescription

Attach the completed flu injection consent form to the Patient Folder > Attachment tab. For more information, see Adding, Removing or Printing Patient Attachments.

Immunization Record and Auxiliary Labels

Once a prescription has been processed, a label and immunization record prints.

The immunization record displays the following information:

• Patient name

• Flu vaccine dispensed

• Date the vaccine was provided

• Pharmacist's name

Influenza Immunization Record Sample

1. Lot number (Lot#) and expiry date (EXP) – this populates based on values entered in the Flu Injection window. If left blank, the headers will print so you can enter this information manually.

2. Lot number (Lot#) and expiry date (EXP)

3. PHN barcode – you can scan this barcode to quickly populate the PHN into external websites for documentation purposes. If there is no PHN entered in the Patient Folder, this auxiliary label will be blank.

4. Prescription barcode - for Batch scanning

5. Prescription barcode

This applies to prescriptions processed using the Flu Injection module as well as flu injection prescriptions processed manually outside the module, as long as they are publicly funded.

Thermal Label Auxiliary Labels Sample

Next Steps?

Resources

• Executive Officer Notice: Administration of the Publicly Funded Influenza Vaccines in Ontario Pharmacies

• Pharmacy Questions and Answers: Administration of the Publicly Funded Influenza Vaccines in Ontario Pharmacies

• Ontario Drug Programs Reference Manual